- How we collect your personal information;
- What personal information we collect;
- How we use your personal information;
- Who we share your personal information with; and
- The rights and choices you have when it comes to your personal information.
We may collect personal information about you when you use our Services. We may also collect information about the way in which you use our Sites.
The ways in which we may use your personal information are described in the set out in the section entitled “How do we use your personal information”. They include:
- Enabling you to access and use the Services;
- Personalising and improving aspects of our Services;
- Research (such as analysing market trends and customer demographics); and
- Communicating with you about your quotes and our Services.
Who are we?
Energy Advice Line Limited is a UK owned private company. We all take your privacy very seriously.
Energy Advice Line Limited (company number 5774275) is the data controller in relation to the processing of the personal information that you provide to us when you use our Services. Its registered address is Suite A, 2nd Floor Burlington Arcade, Bournemouth. BH1 2HZ. If you have any queries relating to our use of your personal information, or any other related data protection questions, please contact our Customer Services Team at firstname.lastname@example.org.
How do we collect personal information?
We may obtain personal information from you through the EAL website, mobile applications or other similar devices.
What personal information do we collect?
We collect personal information about you when you give this to us in the course of registering for and/or using the EAL Online Quotation and Contracting Engine for example we may collect your name, address, email address, telephone number and any relevant metering information. This will be to obtain comparative quotes for your business energy. In the course of providing the EAL Online Quotation and Contracting Engine to you, we may also store information about how you use our site, for example, the pages viewed, the website from which you came to visit our site, changes you make to information you supply to us, details of the quotes you request and your transactions, together with details of your financial information, for example, bank account or payment details. We make sure that we have appropriate security measures to protect your information (see section 8 How secure is our site and what steps do we take to keep you safe? below). We will periodically review your personal information to ensure that we do not keep it for longer than is permitted by law see section 11 below which details how long we keep your personal information for.
Note that it is your responsibility to check and ensure that all information, content, material or data you provide on the site is correct, complete, accurate and not misleading and that you disclose all relevant facts.
We do not knowingly collect or store any personal information about children under the age of 16. If you are aged under 16 please get your parent or guardian’s permission before you provide any personal information to us.
In order to ensure the EAL Online Quotation and Contracting Engine we provide you continue to meet your needs we may ask you for feedback on your experience of using the site. Any feedback you provide will only be used as part of our programme of continuous improvement and will not be published on the site.
How do we use your personal information?
We may use your personal information:
- to enable you to access and use the Services;
- to personalise and improve aspects of our Services;
- for research, such as analysing market trends and customer demographics;
- to communicate with you, including some or all of the following:
- sending you information about products and services which we think may be of interest to you – If you agree, we will contact you (depending on your contact preferences) via email, post, telephone, SMS, or by other electronic means such as via social and digital media this may include new product launches, newsletters and opportunities to participate in market research.
- Sending you retail price tracker updates. Based on historical retail prices captured by Energy Advice Line from its supplier partners and based on your region/postcode area.
- Sending you renewal reminders/quotes as your renewal date approaches based on information you previously provided to us – when our systems indicate that your renewal is due (based on the dates you entered for your most recent quote) we may use your quote details to give you an idea of what your quotes could be for your next renewal.
- Sending you a confirmation email of your quote – when you obtain a quote with us, you will automatically be sent confirmation of your quote by email or SMS so that you have a record of it and can easily retrieve your quote in the future. This is a standard part of our service and by using the service you agree to receive these communications;
- to process a transaction between you and a third party and keep you up to date as the transfer progresses to a live date;
- to match our data with data from other sources – we may validate and analyse your information and, in some cases, match it against information that has been collected by a third party to ensure that the information we hold about you is as accurate, consistent and well-organised as possible.
We may monitor or record your calls, emails, SMS or other communications but we will do so in accordance with data protection legislation and other applicable law. Monitoring or recording will always be for business purposes, such as for quality control and training (e.g. where you call our customer services help line), to prevent unauthorised use of our telecommunication systems and site, to ensure effective systems operation, to meet any legal obligation and/or to prevent or detect crime.
Why do we process your personal information?
We will only collect and use your personal information (as described in section 4) in accordance with data protection laws. Our grounds for processing your personal information are as follows:
- Consent – Where necessary we will only collect and process your personal information if you have given your consent for us to do so, for example, we will only send you certain marketing emails and process any sensitive information about you if we have your consent.
- Legitimate Interests – We may use and process some of your personal information where we have sensible and legitimate business grounds for doing so. Under European privacy laws there is a concept of “legitimate interests” as a justification for processing your personal information. Our legitimate interests for processing your personal information are:
- to enable you to access and use the service by: searching the websites of our partners to get you the best quotes; processing any transaction between you and a third party; and tracking sales. Using your information in this way is an essential part of us being able to provide the service to you;
- to communicate with you about the service. We need to keep you informed about your use of the service for example sending you a confirmation email of your quotes. This won’t include marketing communications unless you have given us your consent to receive these; and
- to improve our Service. We may use your personal information to personalise aspects of our service. We constantly aim to improve our service to you and using your personal information in this way helps us to do this.
From May 2018, you will have a right to object to our use of your personal information for these legitimate interests including where we may use your personal information to create a profile to inform customer demographics. If you raise an objection we will stop processing your personal information unless very exceptional circumstances apply, in which case we will let you know why we are continuing to process your personal information. Please contact our Customer Services Team at email@example.com if you wish to exercise this right.
Who do we share your personal information with?
Where permitted by data protection and privacy law, we may also disclose information about you (including electronic identifiers such as IP addresses) and/or access your account:
- if required or permitted to do so by law;
- if required to do so by any court, the Financial Conduct Authority, the Competition and Markets Authority or any other applicable regulatory, compliance, Governmental or law enforcement agency;
- if necessary in connection with legal proceedings or potential legal proceedings; and/or
- in connection with the sale or potential sale of all or part of our business.
If we reasonably believe false or inaccurate information has been provided and fraud is suspected, details may be passed to fraud prevention agencies to prevent fraud and money laundering.
Who might our providers share your personal information with?
Some of our providers will use your personal information to assess your circumstances and verify the information that you have provided before providing accepting a contract with you.
Some providers may carry out checks with fraud prevention and credit reference agencies, both when you first run your quote and at renewal (providers generally run these checks to ensure that they and credit providers have the necessary facts to assess your credit risk, verify your identity, help prevent fraud and to provide you with their best product). Both public data (e.g. the electoral roll) and private data (e.g. your personal credit history) may be checked in this way.
Some providers may carry out checks against data they already hold on you, (or is held by the company whose brand they administer the product for, or members of their group of companies) such as data from existing products, account data, data from previous product transactions, accounts you may hold with them.
What cookies do we use?
A cookie is a very small text file placed on your computer or device. Cookies help us to:
- understand browsing habits on the site;
- understand the number of visitors to the Sites and the pages visited; and
- remember you when you return to the Sites so we can provide you with access to previously saved quotes.
How secure is our site and what steps do we take to keep you safe?
Your personal data’s security is very important to us. This is why, where it’s appropriate, our Sites use HTTPS to help keep information about you secure. However, no data transmission over the internet can be guaranteed to be totally secure.
We do our best to keep the information you disclose to us secure. However, we can’t guarantee or warrant the security of any information which you send to us, and you do so at your own risk. By using our site you accept the inherent risks of providing information online and will not hold us responsible for any breach of security.
It might sometimes be necessary for us to transfer your personal information outside of the European Economic Area (EEA) to locations that may not provide the same level of protection as the UK. However, we will only transfer your personal information out of the EEA if we have put in place appropriate safeguards and protections as stated under UK law for example by the use of a data-transfer agreement incorporating certain standard model protection clauses.
How can you amend your preferences?
Any electronic marketing communications we send you will include clear and concise instructions to follow should you wish to unsubscribe at any time. You may also amend your marketing preferences by emailing us at firstname.lastname@example.org.
Should you no longer wish to be contacted by us, you can advise us at any time by contacting our Customer Services team on 0800 915 1800 – lines are open Monday to Friday 9.00 to 5.30 or by sending an email to email@example.com.
Your personal data rights and how to contact us
You have certain rights under existing data protection legislation including the right to request a copy of the personal information we hold about you, if you request it from us in writing.
From May 2018 you will have the following rights:
- Right to access: the right to request copies of your personal information from us;
- Right to correct: the right to have your personal information rectified if it is inaccurate or incomplete;
- Right to erase: the right to request that we delete or remove your personal information from our systems;
- Right to restrict our use of your information: the right to ‘block’ us from using your personal information or limit the way in which we can use it;
- Right to data portability: the right to request that we move, copy or transfer your personal information;
- Right to object: the right to object to our use of your personal information including where we use it for our legitimate interests or where we use your personal information to carry out profiling to inform our market research and customer demographics;
If you are not satisfied with the way any complaint you make in relation to your personal information is handled by us then you may be able to refer your complaint to the relevant data protection regulator which in the UK is the Information Commissioner’s Office.
How long do we keep your personal information?
If, having registered for any of our Services, you do not use them for a reasonable time (which may vary depending on the Service(s) you’ve registered for) we may contact you to ensure you’re still happy to receive communications from us. Even if we delete your personal information it may persist on backup or archival media for legal, tax or regulatory purposes.
Last updated 17th September 2020